First Launch Tips
If it's the first time you are launching the program, the process in general is this: the program is started, you connect to a server (unless you are working offline), then you either open an existing file or create a new one, the scheduling workspace is opened and you start entering resources or you start scheduling.
When the program is launched, it allows you to select the language of the user's interface. The language can be selected in one of two places: at the bottom right corner of the splash screen or in the settings menu at the top left corner of the main window.
If you change it in the splash screen (which appears for about 3 seconds so you've got to be quick), it will be applied immediately when the program is started. If you change it from the settings menu, you will need to close the program and re-launch it.
In addition to selecting a language, the settings menu also allows you to select a style. The style determines the color tone of the user's interface and of all the visual elements of the program. There are a few styles to choose from. The default is blue. If you select a different style, you still need to close the program and re-launch it for this change to take effect.
In order to help you get acquainted with the program more quickly, we have prepared several sample files for different types of institutions. You will find these samples files at the bottom left corner of the main window. To open one of these samples files – just click on it. A sample file contains an already entered database and schedule. You can use the sample files to try out different features of the program, experiment with it and generally get an impression of how our software feels like.
Opening or Creating a File
Once the program is started, you need to open a file. You can create a new file, open an existing file that you have worked with before or open a sample file that is part of the installation and allows you to get quickly acquainted with the program. The extension of all files used by the program is ".timex7".
Opening a Sample File
At the left side of the main screen of the program are the links to the sample files.
There are several sample files which come with the program, each corresponding to a different type of institution. The program is very generic and as such supports many scheduling scenarios. We have tried to include the major scheduling scenarios in the sample files, but it is still possible that your type of institution is not a part of the samples files or that even though it is, your institution's schedule has a different look compared to the sample's one. These cases are not a reason for disappointment because you should know that the program is very customizable and we still advise you to use one of the sample files as a starting point. To open a sample file, just click on it with the mouse.
Creating a New File
To create a new file, select "File", "New" from the top main menu.
A window will open up in which you can type the new file's name. You can also select a folder in which the file should be stored. By default, the folder in which the program was installed is selected. Once you have typed the new file's name, click on Save. The file will be created and the program will open the scheduling workspace for you to begin working with the new file.
Opening an Existing File
To open an existing file, select "File", "Open" from the main menu at the top.
Find the folder in which the file resides, click on the file to select it and then press "Open". The file will be opened and you will see the scheduling workspace.
There is actually a quicker way to open an existing file because the program remembers the files that you had recently worked with, and lists them at the left-hand side of the main program's window. If you see your file there, you can just click on it to open it.
An alternative way of opening an existing file is simply by double clicking on it in any Windows folder window. You can even save it on your desktop and double click on it from there. You see, when the program is installed, it registers the extension ".timex8" to be automatically opened by Lantiv when a file of that extension is double clicked anywhere in Windows.
Connecting to a Server
A server is a computer on the Internet which hosts the files you work with. The server also coordinates between multiple concurrent users working with the same file, and makes sure their operations are taken care of one by one. When some user makes a change, all the other users who are connected to the same server, see that change in real time. These other users do not have to do anything special to see the change (there is no need to "refresh" anything).
A server's address is composed of an IP address (aka Host address) and a Port number. The IP address consists of 4 numbers in the range of 0-255 separated by dots. The Port number is a single 4-5 digit number. You will receive these two addresses from Lantiv.
To connect to a server, select "File", "Connect to…" from the main menu at the top. A window will show up which contains 4 fields: "Host", "Port", "Username" and "Password".
Type the IP address of the server in the "Host" field and type the Port number in the "Port" field. When you first receive the address of the new server from Lantiv, you will also receive initial administrative username and password. These can be used to connect to the server and then edit the full list of users who are allowed to connect to that server.
Opening a File on the Server
Once you are connected to a server, a list of the files that the server hosts will be displayed at the left side of the main window. You can open a file just by clicking on it in the list.
Managing the Files
An administrative user can create a new file or upload an existing file by clicking on "New" or "Upload" below the list of files. An administrator can also rename or remove an existing file by right-clicking on it and selecting "Rename" or "Remove" in the popup menu.
Managing the Users
The administrator of the server has the possibility to edit the list of users who can have access to the server. If you are the administrator user and have connected to the server, you will see a "Settings…" link at the left side of the main window. If you click on that link, the Server Settings window will open up. In that window you can add new users, edit the usernames, passwords, and define the privileges of each user.
When a user connects to a server, he/she can change their password by clicking on the plus button near the "Password" field, then clicking on "Change Password…" and then typing the new password. So if you are the administrator and you are setting up the usernames, you can set an initial password for each user, and ask them to change it to whatever they prefer when they connect for the first time.