The best way to learn the program is by following this user's guide and working with the sample files supplied with the program. So let's get started!
If it's the first time you are launching the program, the process in general is this: the program is started, you connect to a server (unless you are working offline with one of the sample files), then you either open an existing file or create a new one, the timetabling workspace is opened and you start entering resources or you start scheduling.
First of all, two things: language and looks. If you have opened the program for the first time and don't like the dark blue theme, see below how you can change it.
How to configure the language of the program?
When the program is launched, it allows you to select the language of the user's interface. The language can be selected in one of two places: at the bottom right corner of the splash screen or in the settings menu at the top left corner of the main window.
If you change it in the splash screen (which appears for about 3 seconds so you've got to be quick), it will be applied immediately when the program is started. If you change it from the settings menu, you will need to close the program and re-launch it.
How to configure the style and color of the user interface?
In addition to selecting a language, the settings menu at the top-left corner of the main window also allows you to select a style and a color:
The style determines which icons are used throughout the program: colorful icons or flat icons. The color sets the tone of the user's interface and of all the visual elements of the program. There are a few colors to choose from. The default is dark blue. If you select a different style or color, you still need to close the program and re-launch it for this change to take effect.
Here is how the program looks with the default dark blue color theme and a flat icon style:
And here is for example how it looks with the bright blue color theme and a colorful icon style:
In order to help you get acquainted with the program more quickly, we have prepared several sample files for different types of schools. A sample file contains an already entered database and schedule. You can use the sample files to try out different features of the program, experiment with it and generally get an impression of what our software feels like.
There are several sample files which come with the program, each corresponding to a different type of school. The program is very generic and as such supports many scheduling scenarios. We have tried to include the major scheduling scenarios in the sample files, but it is still possible that your type of school is not a part of the samples files or that even though it is, your school's schedule has a different look compared to the sample's one. These cases are not a reason for disappointment because you should know that the program is very customizable and we still advise you to use one of the sample files as a starting point.
How to open a sample file?
You will find the samples files at the bottom left corner of the main window:
To open one of these samples files – just click on it.
Note: When you are working offline with one of the sample files, you cannot save any changes you make. You can experiment with all the program's features and functions - which is what the sample file is for. But your changes are saved only when working online (requires a subscription to a server).
A server is a computer on the internet which hosts the files you work with. The server also coordinates between multiple concurrent users working with the same file, and makes sure their operations are taken care of one by one. When any user makes a change, all the other users who are connected to the same server see that change in real time. Those other users do not have to do anything special to see the change (there is no need to refresh or reload anything).
A server's address is composed of an IP address (a.k.a Host address) and a Port number. The IP address consists of 4 numbers in the range of 0-255 separated by dots. The Port number is a single 4-5 digit number. You will receive these two addresses from Lantiv when you purchase a subscription.
How to connect to a server?
To connect to a server, select "File", "Connect to" in the main menu at the top. A window will show up which contains 4 fields: "Host", "Port", "Username" and "Password":
Type in the IP address of the server in the Host field and type the port number in the Port field. When you receive the details of your server from Lantiv, you will also receive the administrative username and password. These should be used to connect to the server. After connecting with the administrative credentials, you can edit the full list of users who are also allowed to connect and set their privileges (full control or read-only).
How to create a new file?
When you connect to the server for the first time, you will see the following links at the left hand side. Since you have not created any files yet, it will say that the server hasn't shared any files yet:
To create a new file, click on "New...". A window will open up in which you can type the new file's name and a password:
It is absolutely necessary that you remember this password. Without this password it will not be possible to open the file or retrieve any information from it. The file's contents are encrypted using this password, and the password itself is not stored anywhere. Whenever you open the file in the future, you will be asked to type the password.
Note: If it's not important to you that the file be encrypted, you can simply leave the password empty. In such case, you will never be prompted to type a password any time you open that file.
How to upload a file?
In addition to creating a new file, there is a possibility to upload an existing file to the server. It can be a file from an earlier version of our software (version 7 or 6) or it can be a file which you had downloaded from the server to your computer and now want to upload it back to the server to continue working with it (in case for example that you had cancelled your subscription at some point and resumed it after a while).
To upload a file, click on "Upload..." and select the file on your computer. It will be uploaded to the server and will appear in the top left list of shared files.
How to open a file?
Once you are connected to a server, a list of the files that the server hosts will be displayed at the top-left side of the main window. You can open a file just by clicking on it in the list.
How to rename, remove or duplicate a file?
All these options are available if you right-click the file. A menu will be shown in which you can select whether you would like to rename, remove or duplicate the file you right-clicked on:
Note: Only users with the "Administrate" privilege can remove a file.
How to restore to a backed up version of the file?
The files on the server are frequently backed up.
You can restore a back up of any file by right clicking the file and selecting "Restore..." in the popup menu. You will see the following window appear:
This window lists all the available backup files. You can select one or more files to restore by clicking in the check box near the date. When you click OK, the restored files will be added to the list of files (both the current file and the restored files will be available for opening).
How to download a file?
You can download any file from the server to your computer. A downloaded file can be opened offline (without having to connect to the server) for viewing, printing or for exporting. To download a file, right click on it in the list of the server's files, and select "Download...". You will be prompted to select a local folder to save the file in, and when you click "Save" the file will be downloaded and stored on your computer.
You can open a downloaded file offline by selecting "File", "Open" in the main menu.
How to manage the users who are allowed to connect to the server?
The administrator of the server has the possibility to edit the list of users who can have access to the server. If you are the administrator user and have connected to the server, you will see a "Settings…" link at the left side of the main window. If you click on that link, the Server Settings window will open up. In that window you can add new users, edit the usernames, passwords, and define the privileges of each user.
When a user connects to a server, he/she can change their password by clicking on the plus button near the "Password" field, then clicking on "Change Password…" and then typing the new password. So if you are the administrator and you are setting up the usernames, you can set an initial password for each user, and ask them to change it to whatever they prefer when they connect for the first time.
The next chapter: Workspace.