Printing and Exporting

The timetable (in its graphical form) and the reports (in tabular form) can be printed, exported to PDF or image files, published to a website, or automatically delivered by email or to smartphones.

If you want to print or export the timetable, first make sure you are in the Timetable module (the tab in the bottom-left corner of the workspace). If you want to print or export a report, switch to the Reports module.

To open the Print/Export window, select File → Print/Export from the main menu. This will open up the print/export window. The first option in this window is Export to, which determines the output format.

Printing and Exporting to PDF

• To print, select a printer from the Export to list.
• To export to a PDF file, select Export to → Document (PDF).

Now let's look at a few examples of printing and exporting to PDF, and see which settings are used to generate each result.

One timetable on each page

In this scenario, we want each timetable to be generated on a separate page:

To export timetables so that each timetable appears on a separate page, use these two settings:

• To print all class timetables, click the check box near Groups.

  To print all teacher timetables, click the check box near Teachers.

• For each timetable to appear separately, make sure Resources → Separate table for each resource is selected.

Additional optional settings:

• To generate a color printout, select Options → Export in color: Yes.
• To make the text significantly larger than it appears on screen, select Options → Text → Adjust all font sizes by: +5.
• To add the wavy decoration at the top and bottom of the page, select Options → Page → Decoration: Decoration 4.
• To use horizontal page orientation, select Options → Page → Orientation: Landscape.

Several timetables on each page

In this example, each page is divided into several smaller sections, each containing a timetable:

To print several tables on each page like above, select:

• Options ⟶ Tables ⟶ Lay out multiple tables on each page, and under that:
  • Tables per page horizontally: 2
  • Tables per page vertically: 3

Unified timetable on one page

In this example, we want a unified class timetable to be printed on a single page in one table:

To achieve this layout, use these settings:

• For all classes to appear in a single unified timetable, deselect Resources ⟶ Separate table for each resource.
• For a layout in which the groups are arranged along the horizontal axis and the days and periods along the vertical axis, select Axes ⟶ Horizontal: Groups; Vertical: Days+Periods.

Here is another example of a unified timetable, this time showing all teachers on a single page. In this example, the third layout was used: Axes ⟶ Horizontal: Days+Periods, Vertical: Teachers:

Note: There are 4 different possible layouts of the axes when printing a unified timetable of resources (groups, teachers, rooms or students). The options are:

• Axes ⟶
  • Horizontal: Days+Resources, Vertical: Periods
  • Horizontal: Periods, Vertical: Days+Resources
  • Horizontal: Days+Periods, Vertical: Resources
  • Horizontal: Resources, Vertical: Days+Periods

Unified timetable on several pages

A large timetable can be configured to span multiple pages. Here is an example of a teachers' timetable that spans two pages horizontally:

To span a timetable across two pages horizontally, select:

• Options ⟶ Tables ⟶ Span each table over multiple pages, and under that:
  • Pages per table horizontally: 2
  • Pages per table vertically: 1

Unified daily timetable

Each day of a unified timetable can be printed on a separate page, like this:

To print each day in a separate table, select:

• Time ⟶ Separate table for each day (select Day instead of the default Week)

The next chapter: Importing Data.